MARKETING COORDINATOR – EVENTS & AWARDS

The Canadian Council for Aboriginal Business (CCAB) is a national Indigenous, non-partisan association. Our mission is to promote, strengthen and enhance a prosperous Indigenous economy through the fostering of business relationships, opportunities, and awareness.

The Marketing Coordinator, Events & Awards, is responsible for managing and supporting the day-to-day administrative and logistical operations for Events. Significant responsibilities include, but are not limited to, event registration, database management (MPower), communications, and event website updates.

Key Responsibilities:

Event Administration and Logistics:

• Assist with all CCAB Events and Awards
• Manage and maintain event calendars, critical paths, work back schedules
• Coordinate logistics for travel, rentals, accommodations for staff, Board members and key event stakeholders
• Coordinate, distribute and track communications to speakers, CCAB members, sponsors
• Collect and track bios, photos, schedules of speakers, travel, etc.
• Manage event registrations for events, including setting up event registration forms, online registrations, answering inquiries regarding event registration, working with the Finance Department for any invoice requests, and following up with guests on payment.
• Track registrations for virtual and in-person ticket sales, digital event platform content (hybrid – digital/in-person details)
• Input data, update contacts and ticket sales using existing CRM system (M-power)
• Coordinate with Sponsorship team to ensure sponsor benefits are fulfilled
• Collect and maintain up to date sponsor logos for recognition
• Assist accounts payable to ensure all event registrations are paid
• Ensure all vendor invoices have correct information and are submitted to the finance coordinator in a timely manner
• Coordinate onsite event materials signage, programs
• Coordinate and oversee onsite event registration
• Coordinate and oversee event volunteers onsite
• Event website updates before, during and after events; and supply promotional content for CCAB’s magazine, enews, and social media posts etc., including award nomination and recipient announcement content
• Assist with Award nomination processes, communications, and promotion, scheduling of jury meetings
• Mail and ship items when required
• Support Marketing and Communications team as needed

• Assist other departments with Events/Launches/Webinars
• Miscellaneous event-related duties as assigned for continuous improvement of marketing strategies and implementation
• Other duties as assigned

Qualifications:

• Minimum of a bachelor’s degree, Diploma or interest in Communications, Marketing, Events or related discipline.

• Must be well-organized with strong attention to detail and follow-up skills.
• Ability to manage multiple assignments, meet deadlines, work independently, and follow through to resolve day-to-day administrative matters
• Excellent verbal and written communication skills
• Able to adapt to new assignments and apply best practices to refine and improve work processes and procedures
• Ability to work in a team environment

• Demonstrated ability to build relationships with key stakeholders including corporate partners, volunteers and members

• Excellent judgment and discretion in handling sensitive data and confidential information

• Computer literacy, including proficiency with Microsoft Word, Excel, PowerPoint, and Outlook required

Considered an Asset:

• Familiarity with Indigenous business and relations
• Working in a member-based organization
• Bilingual (English and French)
• Familiar with MPower, Hootsuite, WordPress, Wufoo, WebEx
• Tech-savvy with the ability and interest to learn and use new technologies efficiently and quickly

How to apply:

Submit your [resume and cover letter] to hr@ccab.com via email, with Marketing Coordinator, Events & Awards in the subject line. No phone calls or agencies.

We would like to thank all applicants for applying for this position, however you will only be contacted if your candidacy is being considered. CCAB is committed to an inclusive and accessible recruitment and selection process. If you are invited to attend an interview and require an accommodation, please advise us in advance of our meeting.

For more information about Canadian Council for Aboriginal Business, visit: www.ccab.com